November 29, 2014

How to write a notice by Harinath Vemula



NOTICE:
A notice is a formal means of communication. It’s used to announce something important in schools or public places. A notice must be put in a box. Draw some designs to the box if possible. (Notice ఒక సమాచార సాధనం. ఒక ముఖ్య కార్యమును గురించి తెలియపర్చుటకు Noticeను కార్యాలయాల్లో, పాఠశాలల్లో లేదా జనం ఎక్కువగా తిరుగాడే ప్రాంతాలలో పెడతారు. దీని చుట్టు ఒక అందమైన బార్డర్ గీయడం మరువరాదు.)
Format for the Notice: (There is no restricted format but let’s follow some common features)
Name of the office or organization
NOTICE
Heading (subject of the Notice)

Body of the Notice

                                                                                                                       Signature
Date:                                                                                                              Name: (In block letters)
Place:                                                                                                             Designation:
What to mention in the Notice (body):
                According to the demand of the Notice and its importance we have to give some data such as date, time, venue, occasion, eligibility, contents, identification marks (If missing notice), entry fee, agenda, purpose, who to attend, contact address and some other specific instructions if needed must be mentioned in the Notice. Along with these data around the Notice a border must be drawn.
Useful phrases or sentences to be written:
On the occasion of ….
It has been decided to conduct …..
It will be inaugurated by …….
All are welcome.
It’s happy to bring your notice that …..
It’s happy to announce that …. Etc.
                E.g. 1. You are the president of the English Literary Club of your school. Write a notice to the office bearers to attend the meeting to discuss on the arrangements on the Children’s Day celebrations. Mention time, date and other important details.
ENGLISH LITERARY CLUB ZP HIGH SCHOOL SATHARAM
NOTICE
Meeting of the ELC
On the occasion of ‘Self Governance Day’ the ELC has decided to organize the celebrations in the order of the honourable Head Master. All the office bearers are requested to attend a meeting in the ‘English Corner Chamber’ on 12th of November 2014 at 10.15 am to discuss the arrangements for the day. The Head Master and the Teacher of English will preside the meeting.
                                                                                                      Signature
Date: 10th Nov’14                                                                        Name: MR. ANILKUMAR V
Place: ZPHS Satharam                                                                 Designation: President ELC

E.g. 2. The Loins Youth Organization of Koratla is going to organize a ‘Holi Celebrations’ in the local college grounds. As the president of the association, draft a notice. Give other essential details too.
THE LIONS YOUTH ORGANIZATION, KORATLA
NOTICE
HOLI CELEBRATIONS
The Lions Youth Organization of Koratla is organizing “Holi Celebrations” in the city as per the following details.
Date: 12th of February, 2014
Time: 8.30 am to 4.30 pm
Venue: College grounds
Inauguration by: Hon’ M.L.A.
Lunch: 12.30 pm
All the citizens of the city are heartily welcome to the programme and requested to come along with their families and friends and make it a grand success by adding colour to it.
Date: 10th Feb’14                                                                             Name: Mr. SRIKANTH
Place: Koratla                                                                            President ‘The Lions Youth Koratla’

E.g. 3. You are the Head Master of your school. Give a notice to declare the Term-I holidays to the school.
ZILLA PARISHAD HIGH SCHOOL SATHARAM MALLAPUR
NOTICE
TERM I (DASSERAH) HOLIDAYS
According to the instructions of the Directorate of School Education of our state it has been declared the term-I holidays from 21st September, 2014 to 05th October, 2014. The school reopens on 6th October, 2014. The School Management Committee wishes all the students and the staff happy Dasserah.
                                                                                                                Signature
Date: 20th September, 2014                                                                         Name: Miss SHIVANI
Place: ZPHS Satharam                                                                            Designation: Head Mistress
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